Valuation

Open this screen in Saral/projects/valuation

Our application to the client, line by line, with the client QS's assessment beside it and the cascade every application states — gross, less retention, less previously certified, net due; the instruction register that is the variation account; and the registers behind them. Each issue of an application is a revision (as sent, Rev A, Rev B, agreed); the latest revision sets the register's applied and certified figures that the CVR, cash flow and the application pack read.

You enter

The application's number and valuation date, then its lines — from the contract sum analysis, pasted from the workbook, or one at a time — and our % complete, quantity done or £ to date on each
The revision's status and its sent, assessment-due, assessed and agreed dates; the client QS's figures where they came back on paper
Each instruction as it is issued — reference, subject, clause, dates, drawings, package — its build-up lines, and the one money decision: Use build-up as value
Materials: the quantity incorporated on each delivered line, off-site items with their store and photographs, and whether off-site value counts once the vesting certificate is on file
Provisional sum quotations: which sums, the header, the lines (sum omitted, prelims deduction and addition, works, other) and the client's figure per line

Saral fills in

Build this month: CSA lines at their latest rates, prelims from the schedule, variations from the account, dayworks from the register, loss-and-expense phasing, materials from deliveries — the nightly autopilot runs the same step
Progress on each CSA line from the progress records; sent from the email log; the assessment-due date from the payment terms; the certified amount from the assessed revision
The client QS's returned workbook onto the client columns, matched on sheet, ref and occurrence with a column map saved per project
On an instruction: a due date from the response days, the derived approval and pricing facets, rates from the CSA item, % from the CSA line's progress, suggested values where unpriced
On-site materials from goods received at the order rate; PSQ dates from the issue date and the Registers & lists settings

It produces

The application in the client's own layout as Excel with formulas; the application pack and certificate; the figure checks run before a send
The costed quotation per instruction as Rev N in the project's client layout; the variation account statement; the challenged-lines agenda and the review bundle for the client QS meeting
The PSQ pack as PDF on letterhead and Excel with formulas; the registers as Excel
The register's applied and certified amounts, retention held, and the figures the Valuations report, CVR and cash flow read

Mistakes caught

When a check finds a mistake in an output — a notice issued despite a warning, an application or variation-account export that fails a check, or a spreadsheet made outside Saral that disagrees with the record — a line appears above the tab the output belongs to: Month end, Application or Instructions. Open it for the rule broken, the two figures, the money effect and how to avoid it, and mark each one explained, accepted or fixed with a note. Nothing shows when nothing was found.

The month in front, the registers behind

Four tabs: Month end (the month's steps, each marked by its output), Application, Instructions, and Registers — the contract sum analysis, materials on and off site, prelims, provisional sums, loss and expense, value engineering, history and import — as sections on a rail. Editing needs projects.commercial.manage; everyone else reads.

Revisions

An application is issued once and then revised: as sent, then Rev A, Rev B as the client assesses and you reply, then agreed. Only the latest counted revision sets the register's figures; an earlier one is kept as it was. A certified, invoiced or agreed application is frozen — its figures are not changed in bulk; value the next application or start a new revision if it is reopened with the client.

Replying to the client QS

Import client assessment puts their returned workbook on the client columns, matched by ref. When they send a draft rather than a certificate, Client draft holds it beside ours: the register, the variation account and the overdue alert stay untouched until you record that the client has certified it. The assistant card shows the certified floor, each section's percentage ladder, the client's acceptance history and the drafted challenges — every action on it is a person's click.

Instructions and the variation account

The instruction register is the variations register — CAI, change or compensation event in the contract form's own words — with the 416 → 416a follow-up chain, an approval status separate from the pricing status, and the no-financial-effect marker. The account view is the template's VA summary: both sides' value and to-date, the differences and movements, Completed when ours equals the client's to-date. A rejected, withdrawn, omitted, cancelled or superseded instruction stays listed, muted, and is never summed. Internal review holds the design, commercial and cost checks; Not priced is the queue with suggested values to confirm.

Materials on and off site

On-site lines come from Buying's deliveries at the order rate and BillScan bills for items bought without an order — Pull for the period, verify and accept, then type what has been incorporated; on site is delivered less incorporated at the allowable percentage. Off-site items are typed with their store and carry the photographs the vesting deed attaches; off-site value is information only until the vesting certificate is uploaded on Contract & Budget → Documents and the switch is on. A settled application takes no deliveries in bulk.

Provisional sums and quotations

Each sum's quotations (PSQs) nest under it; a quotation covers one or more sums and its status moves them along — to be priced, submitted, instructed. The build-up is the standard one: sum omitted, prelims deduction at contract rates, prelims addition at current rate × allocation × weeks, works, other, with the client's assessment line by line. Valid-until, form-due and delays-may-start follow the issue date; NOD needed appears once the delay date passes. The pack prints on letterhead, files to the project and emails through the one send door.

What else reads this

The subcontract months draft their back-to-back figure from this application's CSA progress. The Valuations report, the CVR, the cash flow, the application pack and the Payment rights card (default payment notice, suspension, late-payment interest) read the latest revision. An instruction's value feeds the CVR and the anticipated final value; its lines feed the application's 'Variations from account' fill; the subcontract change orders it fans out to are valued on Subcontracts → Variations.

Asking a subcontractor for missing drawings

A request is an email from your own mailbox with a reply link — no login needed on their side. They upload PDF, DWG, DXF or image files, or pick a reason (not issued yet, not needed, with the designer, already submitted, other). An upload clears the flag once filed; a reason waits for you to accept or reject it. If you sign in with a personal address, you can send from Saral's address instead — ask your admin to set up a company mailbox so requests carry your company's name. Automatic reminders (every few days, up to a maximum) are off until someone switches them on in the drawing settings or Projects settings → Registers & lists; they go from the company address, as no one is at the keyboard at night.

Next screen: /projects/retention

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