Site Register

The register of who worked on which site, on which day, for how long — the grid every CIS timesheet, invoice and bank file downstream is built from. A manager or accounts marks days and hours here, or they arrive by themselves from workers' check-ins; workers never write attendance records. The Needs review tab holds the check-ins that need a person's decision, and the Audit trail shows who changed what.

You enter

A day's attendance per worker per project: a full day, a half day, or hours — typed, tapped, pasted from a spreadsheet, or drag-filled across cells.
Decisions on the Needs review tab: confirm or change a check-in that was off site, without GPS, had no check-out, or belongs to a worker not yet linked.
Imports: a clocking terminal's CSV through Import from template, mapping its sites to projects and its names to workers.

Saral fills in

Days created by check-ins — location, QR kiosk, NFC tag or face gate, whichever the site uses — with their evidence and any flags; days marked by a manager carry the marker's name.
Leave on the grid from approved leave; a pending leave request as a pill at the top with a door to approve it.
The day view's headline counts (Working, On Leave, Not Marked, Total Workers), the who's-where map, and marks where a worker's timesheet differs from the register.
Paper sheets photographed on site (sent from the worker portal) beside the day they cover, and the strip of sheets still to key.

It produces

The attendance that the Timesheets → Invoices step turns into each worker's timesheet and CIS invoice (the worker approves it themselves only when timesheet self-service is on).
A CSV export of the period on screen, the attendance report (directory, coverage, cost) for the same period, and an audit trail of every change.

What this page is for

Everything the Timesheet-to-payment chain pays rests on this register: a worker's CIS invoice is built from the days and hours recorded here for the period, and nothing else. The register is written by people with attendance access — a site manager, accounts, an admin — and by the check-in paths a site uses. Workers never write attendance records themselves; what a worker can do, when timesheet self-service is switched on, is review and approve the timesheet Saral builds from these records. So the register is kept honest two ways: every cell says where it came from, and every change is on the audit trail.

How a day gets onto the register

Four ways. A manager marks it — tap a cell for a full or half day, type hours, drag-fill a week, paste a block from a spreadsheet. A worker checks in — by location and selfie, by scanning the site's QR kiosk or poster, by tapping the NFC tag at the entrance, or on the face gate tablet — and the day is created with its evidence and, where something looked wrong, a flag that sends it to Needs review. A paper sheet is photographed on site from the worker portal and arrives beside the day it covers, to be keyed here or in the Timesheet Reader. Or a clocking terminal's CSV is imported through Import from template. A worker's own edit to their timesheet never changes the register; it shows as a mark on the cell so the two can be reconciled.

Saving, limits and evidence

Edits are queued and written in one batch shortly after you stop; the corner pill says Saving…, Saved, or — when the server refused a cell or could not be reached — that the writes are still held. A cell over the daily or weekly hours limit set for the account is refused, not silently trimmed. A day that came from a check-in can be locked by a manager; one a manager confirmed over the system's flag records who overrode it, and the Manager overrides panel (for those with HR settings access) shows the pattern per manager. Household mirroring, where switched on, copies a mark to the linked worker's empty day.

The pages beside the register

With a site chosen, the header offers its doors: QR Kiosk (the screen a wall tablet shows), Gate tablet (/hr/attendance/gate — the face and NFC gate, paired to the site), Site sheet (/hr/attendance/site-sheet — the printable A4 page with the site's check-in QR, for Admin and Accounts), Photo readiness (/hr/attendance/photo-readiness — who still needs a profile photo before face check-in can run, with the toolbox-talk poster at /hr/attendance/photo-poster). Report (/hr/attendance/report) is the directory, coverage and cost view of the period on screen, and the Timesheet Reader is the queue of paper sheets from site. All of these share this guide.

Where the settings live

How each site's workers check in — location + selfie, QR, NFC, the face gate, the kiosk screen and whether the manager marks attendance — is on HR → Settings → Check-in & Sites, which also holds the map pins, geofence radius, GPS rules and gate tablets. Daily and weekly hours limits and the standard day are on HR → Settings → Timesheets & Invoicing, where Worker Timesheet Self-Service is switched on (it is off unless your account changed it). Who may send a paper sheet in from their phone is also on Check-in & Sites. Projects and who is assigned to them are HR → Settings → Sites and HR → Assignments.

Next screen: /hr/rota

Not what you needed? Inside Saral, ask Kuku (Alt+K) — if it cannot answer, “Ask a human” sends the question to Saral support with the chat attached.