Help centre · Accounts
What is the What we owe page for?
Open this screen in Saral/accounts/payables
Every supplier bill still owing across the group, asked three ways: how old it is (Ageing — the aged payables by supplier, with the bills underneath), which suppliers are chasing us for it (Chasing — read from the accounts mailboxes), and how much cash it needs week by week against each organisation's bank balance (Cash needed). Suggest a run proposes which bills to pay first and why. Accounts read it before a payment run; the figures are Xero's, aged as of the date you choose. You enter: Ageing: the as-of date, organisations, projects, project status, a supplier search, and how rows are grouped (none, Xero organisation, supplier); In a drill-down: ticks on the bills of one supplier and bucket, to add them to the open payment run, hold or release them, or chase; Chasing: the window — 30, 90 or 180 days — and, where you may, the weekly note to the supplier's Xero record; Suggest a run: the pay date, if not each company's own pay day, and the one press that adds the proposed list to a draft run. Saral fills: Each supplier's balance in the Xero age bands — Current, 1–30, 31–60, 61–90 and 90+ days — per organisation, from Xero's aged payables as of the date chosen, with the summary totals and percentages above; On every supplier row: the statement verdict, the bills on hold, who is chasing and the credit headroom — one group-wide read joined to the row; Chasing: the suppliers emailing about payment, how many times and when last, what they are owed, with the emails themselves listed under the row; Cash needed: what falls due this week, next, in two, in three and later, per company and paying account, against the balance on that organisation's Xero balance sheet — a week the balance does not cover is marked, and a balance that could not be read says unknown rather than nil. It produces: The aged payables as an Excel workbook with live formulas, a CSV, a PDF, and an emailed report; Bills added to a payment run, held or released, straight from a bucket; A proposed payment run — every bill it would pay in priority order and every bill it left out with the reason — for a person to accept. Where the settings live: Each company's pay day, which Suggest a run counts due dates against, is Accounts → Settings → Payments (Friday unless your account changed it). The weekly chasing note written to a supplier's Xero record is Accounts → Settings → Supplier Chasing. Which mailboxes Chasing reads is the Email Hub's connection. Ageing and Chasing open on the invoices permission; Suggest a run and Cash needed need the Payment Runs permission, because they read its routes and bank balances.
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